A Student Programming Allocation Committee has been established for the primary purpose of allocating that portion of the fee directed towards student organized programming. The Chancellor determines the number of members of the SPAC. The SPAC is composed of University students and non-student University employees. A majority of the members of the SPAC are non-student University employees, but at least 40 percent of the SPAC shall be composed of University students. The Chancellor appoints the employee members of the SPAC. The Vice Chancellor for Student Life appoints the student members of the SPAC after soliciting and considering the recommendations of the Student Government Association.
Allocation Request Evaluation Criteria
When evaluating allocation requests the SPAC considers the following criteria:
- Whether, and to what degree, the program would advance the University’s educational mission by promoting student satisfaction and retention and/or by promoting the intellectual, physical, emotional, social, cultural, or leadership development of students;
- Whether the request complied with the procedures established the Chief Student Affairs Officer for the submission of funding requests to the SPAC, including whether the request was timely submitted to the SPAC;
- Whether the program will be held on campus, and, therefore, will be easily accessible to students (priority shall be given to programs held on campus, unless ongoing construction to University facilities funded by the SPSF substantially impairs the ability of students to hold programs on campus);
- The clarity of the request;
- The amount of the request;
- The total amount of SPSF funds available for allocation by the SPAC;
- Whether, and to what degree, the request demonstrates that the campus student programming board or registered student organization has been diligent in determining the anticipated costs of the program;
- Whether, and to what degree, the funding proposal is fiscally responsible;
- If applicable, how effectively and efficiently the campus student programming board or registered student organization used SPSF funds in the past;
- If applicable, whether the campus student programming board or registered student organization complied with University policies concerning SPSF funds in the past;
- If a registered student organization, whether, and to what degree, the program is relevant to the registered student organization’s purpose, as described in the registered student organization’s constitution on-file with the University;
- Whether the proposed program is substantially similar to a program that was funded by the SPSF (or the former fee known as University Programs and Services Fee at the University of Tennessee, Knoxville) and organized by any registered student organization within the past two (2) years;
- Whether the proposed program duplicates, in whole or in part, separate services or programs offered by other registered student organizations, but this criterion shall not prohibit registered student organizations from collaborating and submitting a joint funding request to the SPAC; and
- Whether the proposed program duplicates, in whole or in part, services or programs offered by an academic, administrative, or auxiliary department or division of the University.
The viewpoint of a registered student organization or of the speaker(s) included in a proposed program shall not be considered by the SPAC when making a funding decision. Student organized programming funded by the SPAC must be open to attendance by all students who authorized the allocation of a portion of their SPSF funds be allocated for student organized programming or who are exempt from payment of the SPSF by campus policy or law.
Decision Appeal Process
A campus student programming board or registered student organization may appeal the SPAC’s decision to deny funding. An appeal shall be submitted in writing to the Chief Student Affairs Officer within five (5) business days of the date on which the SPAC informed the campus student programming board or registered student organization of the SPAC’s decision to deny funding. There are only two grounds for appealing a decision of the SPAC: (1) the SPAC denied funding based on the viewpoint of a registered student organization or of the speaker(s) included in a proposed program; and/or (2) the SPAC failed to follow its procedures in making the funding decision. The Chief Student Affairs Officer shall issue a decision on the appeal within ten (10) business days of the receipt of the appeal. The decision of the Chief Student Affairs Officer is not appealable.