The Student Organization Travel Fund (SOTF) offers registered student organizations the opportunity to request supplemental funding to support travel-related opportunities.
Student organizations may request funding from the SOTF to support travel to off-campus events—such as regional, state, or national conferences, competitions, and training opportunities—where they represent the University of Tennessee. To be eligible for support through the SOTF, proposed travel must align with the organization’s mission and purpose, reflect the mission of the university, and demonstrate a meaningful impact on the organization’s effectiveness.
Student organizations are limited to $3500 per academic year with travel costs not exceeding $500 per eligible student. Additionally, as it is intended to be a supplement to organization’s overall travel costs, the SOTF will only provide approved funding for 1-2 aspects (ex: registration, fleet management costs, etc.) of a student organization’s trip.
Fall 2026 & Spring 2027 Information:
Applications are accepted on a rolling basis throughout the academic year for travel occurring between September 1, 2026 – June 30, 2027.
Late submissions and requests submitted after travel has occurred will not be considered, with no exceptions.
Registered student organizations (RSOs) are encouraged to submit applications as early as possible for eligible travel occurring prior to June 30, 2027. (Example: applications for travel that will occur in Spring 2027 can be submitted in Fall 2026).
Note: Applications will continue to be accepted in Spring 2027. Dates to be posted in mid-December.
| Submit Application By: | Review Decision: | If approved, trip should: |
| Wednesday, August 12 | Monday, August 24 | not depart prior to → Monday, September 1 |
| Wednesday, August 19 | Tuesday, September 1 | not depart prior to → Friday, September 11 |
| Wednesday, September 2 | Monday, September 14 | not depart prior to → Friday, September 25 |
| Wednesday, September 16 | Monday, September 28 | not depart prior to → Friday, October 9 |
| Wednesday, September 30 | Monday, October 12 | not depart prior to → Friday, October 23 |
| Wednesday, October 14 | Monday, October 26 | not depart prior to → Friday, November 6 |
| Wednesday, October 28 | Monday, November 9 | not depart prior to → Friday, November 20 |
| Wednesday, November 11 | Monday, November 23 | not depart prior to → Friday, December 4 |
| Tuesday, November 24 | Monday, December 7 | not depart prior to → Friday, December 18 |
| Wednesday, December 9 | Monday, December 21 | not depart prior to → Monday, January 4, 2027 |
Helpful Travel Links
- SOTF Roster Template (to be uploaded to SOTF VOLink Form)
- SOTF Application (to be uploaded to SOTF VOLink Form)
- SOTF Post Allocation/ PreTrip Checklist – Example (trip specific link sent to organization upon SOTF allocation approval)
- Route Planner – includes a gas cost estimator
- CONUS Rates– If event does not include a conference lodging rate, approved/ reimbursable rates within the continental United States (CONUS) are determined by the U.S. General Services Administration
- UT Fleet Management
- UT System-wide Policy: FI0725 – Use of University Vehicle
- UT DASH – How to Create an Expense Delegate (for those employed on campus)
- UT DASH – GetThere Travel Booking Tool (for those employed on campus)