Number of Vacancies: 1
Department Website: dos.utk.edu
Department Mission Statement: The Office of the Dean of Students is committed to supporting the mission of the Division of Student Life and University of Tennessee, Knoxville. The office provides opportunities for meaningful experiences for students in four areas:
- Support to students, faculty, staff, and families
- Challenge and empower students to promote positive change in their communities and lead lives of significance
- Advocate for a vibrant, safe, and engaged student experience
- Connect students with initiatives that build relationships among students, faculty, staff, and the community
The primary responsibilities for the Graduate Assistant for the Office of the Dean of Students (DOS) are to assist the staff of the Office of the DOS with special projects and administrative tasks. The focus of this assistantship is to provide the graduate student with a generalist-type experience. Some of the job requirements/qualifications and responsibilities/tasks include the following:
- Preference given to candidates accepted or enrolled in the College Student Personnel (CSP) master’s or doctoral program at The University of Tennessee, Knoxville, although candidates enrolled in other master’s and doctoral programs may also apply and be considered.
- Working knowledge of basic computer hardware and software, including but not limited to: Adobe Acrobat, Microsoft Office (including Outlook), Windows, Mac OS, iOS.
- Superior collaboration, organizational, and communication skills, both oral and written.
- Ability to take initiative and work independently on assigned projects.
- Demonstrate a commitment to the Office of the Dean of Students (DOS) mission of supporting, challenging, advocating, and connecting all students.
Responsibilities and Tasks:
- Collaborate with the DOS professional staff on DOS initiatives, including but not limited to Rocky Top Roundtable, the Bias Protocol, Lunch Hours, Smokey’s Sofa, Student Honorary Coach, Big Orange Meal Share, Orange Plate Special, Kicks and Convos, UT to West TN trips, RockyTopics and many others.
- Develop, recruit, train, and supervise the creation of the Rocky Top Roundtable Representatives to present and educate the campus community on initiatives and issues pertinent to the work of the Office of the DOS.
- Coordinate and schedule online requests for presentations by campus departments and student organizations related to the function, programs and services of the Dean of Students office.
- Schedule consultations with student applicants to discuss the Big Orange Meal Share Program; approve meals for students in need; work with UT Dining to apply meals to students’ accounts; develop and oversee a marketing plan for donations.
- Assist in providing bias education, outreach and response; serve as a member of the Bias Education and Response Team; work with the Office of Communications and Marketing on developing a template for and posting timely updates of bias incidents on the bias.utk.edu website.
- Train on 974-HELP 24/7 referral line and assist with office coverage.
- Implement social media initiatives, update Office of the Dean of website, and maintain an effective online presence on par with Top 25 institutions.
- Review and assist with assessing DOS initiatives.
- Design and create forms in Maxient or fillable PDF format.
DOS Office Publications:
- Assist with print and web-based publications distributed by the Office of the DOS.
- Assist with administrative and information review, including but not limited to drafting official correspondence, researching policy, and benchmarking best practices.
- Occasionally create graphics and forms for websites/department publications.
- Upload and archive data on the web server as it becomes available.
- Serve as a member of the DOS staff and meet regularly with the Coordinator, Associate Dean and/or other appropriate DOS staff.
- Greet and answer questions from students and visitors to the Office of the DOS.
- Respond appropriately to student and parent concerns.
- Meet with students as needed.
- Attend meetings, events, and programs supported by the Office of the DOS, including serving on university and divisional committees.
- All other duties as assigned.
- Tuition waiver (in or out of state), monthly stipend of $1,325, and student health insurance is provided.
- Professional experience working directly on many projects and initiatives.
- This is a 12-month at-will appointment for fall 2018.
- This position requires twenty (20) hours a week, during which the Graduate Assistant will work in the Office of the Dean of Students (Student Union).
- The Graduate Assistant may be able to perform some of their duties off-site, but a visible presence in the office is generally required. The Graduate Assistant will generally be able to determine their own work schedule (between 8:00 a.m. and 5:00 p.m., Monday through Friday) as long as their work meets the twenty-hour requirement.