{"id":3245,"date":"2025-10-22T10:22:20","date_gmt":"2025-10-22T14:22:20","guid":{"rendered":"https:\/\/studentlife-wds-dev.utk.edu\/studentunion\/?page_id=3245"},"modified":"2026-05-12T09:10:02","modified_gmt":"2026-05-12T13:10:02","slug":"hosting-an-event","status":"publish","type":"page","link":"https:\/\/studentlife.utk.edu\/studentunion\/hosting-an-event\/","title":{"rendered":"Hosting an Event"},"content":{"rendered":"\n<div class=\"wp-block-group alignfull utkwds-full-width-hero has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-cover alignfull is-light has-custom-content-position is-position-bottom-center\" style=\"min-height:600px;aspect-ratio:unset;\"><img loading=\"lazy\" decoding=\"async\" width=\"2200\" height=\"750\" class=\"wp-block-cover__image-background wp-image-3423 size-full\" alt=\"three individuals walking down the hall\" src=\"https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/20241028_Student_Success_AW_BW_005-1.jpg\" data-object-fit=\"cover\" srcset=\"https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/20241028_Student_Success_AW_BW_005-1.jpg 2200w, https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/20241028_Student_Success_AW_BW_005-1-300x102.jpg 300w, https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/20241028_Student_Success_AW_BW_005-1-1024x349.jpg 1024w, https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/20241028_Student_Success_AW_BW_005-1-768x262.jpg 768w, https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/20241028_Student_Success_AW_BW_005-1-1536x524.jpg 1536w, https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/20241028_Student_Success_AW_BW_005-1-2048x698.jpg 2048w\" sizes=\"auto, (max-width: 2200px) 100vw, 2200px\" \/><span aria-hidden=\"true\" class=\"wp-block-cover__background has-background-dim-0 has-background-dim\"><\/span><div class=\"wp-block-cover__inner-container has-global-padding is-layout-constrained wp-block-cover-is-layout-constrained\">\n<div class=\"wp-block-group has-smokey-color has-white-background-color has-text-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-329b594d wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--medium);padding-right:var(--wp--preset--spacing--medium);padding-bottom:var(--wp--preset--spacing--medium);padding-left:var(--wp--preset--spacing--medium)\">\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-container-core-group-is-layout-f197b853 wp-block-group-is-layout-constrained\">\n<p class=\"utkwds-superhead has-condensed-font-family has-medium-font-size wp-block-paragraph\" style=\"font-style:italic;font-weight:400;line-height:1.1;text-transform:uppercase\">Host Your Event at the Heart of Campus<\/p>\n\n\n<h1 style=\"text-transform:uppercase\" class=\"wp-block-post-title\">Hosting an Event<\/h1><\/div>\n\n\n\n<p class=\"wp-block-paragraph\">The Student Union features a variety of reservable spaces and services to accommodate meetings, events, and campus events.<\/p>\n<\/div>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-group alignfull utkwds-orange-bar-texture has-orange-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-390953e2 wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--small);padding-right:var(--wp--preset--spacing--small);padding-bottom:var(--wp--preset--spacing--small);padding-left:var(--wp--preset--spacing--small)\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignwide utkwds-in-page-navigation is-layout-flow wp-block-group-is-layout-flow\">\n<ul class=\"wp-block-list is-style-no-disc utkwds-in-page-navigation-list\">\n<li><a href=\"#policies\">Policies<\/a><\/li>\n\n\n\n<li><a href=\"#reservingspace\">Reserving Space<\/a><\/li>\n\n\n\n<li><a href=\"#catering\">Catering<\/a><\/li>\n\n\n\n<li><a href=\"#parking\">Parking<\/a><\/li>\n\n\n\n<li><a href=\"#faq\">FAQs<\/a><\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-002ffff5 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h2 class=\"wp-block-heading\" id=\"policies\">Event and Facility Policies<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The Student Union follows specific policies to ensure a safe and welcoming environment for everyone. Policies apply to all indoor and outdoor spaces. <\/p>\n\n\n\n<p class=\"is-style-utkwds-single-link wp-block-paragraph\"><a href=\"\/studentunion\/event-and-facility-policies\/\">Learn More About Student Union Policies<\/a><\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-002ffff5 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h2 class=\"wp-block-heading\" id=\"reservingspace\">Reserving Space<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The Student Union is home to a variety of spaces that students and faculty can reserve for various meeting purposes and events. Interested individuals can find a space that works best for them and <a href=\"https:\/\/events.utk.edu\" target=\"_blank\" rel=\"noreferrer noopener\">reserve a space through Campus Events Services<\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Select your affiliation on the home page and complete the form to request a space.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignfull utkwds-horizontal-single has-global-padding is-layout-constrained wp-container-core-group-is-layout-f59d062b wp-block-group-is-layout-constrained\" style=\"margin-top:0;margin-bottom:0;padding-top:var(--wp--preset--spacing--small);padding-right:var(--wp--preset--spacing--small);padding-bottom:var(--wp--preset--spacing--small);padding-left:var(--wp--preset--spacing--small)\">\n<div class=\"wp-block-group utkwds-horizontal-single has-light-background-color has-background is-nowrap is-layout-flex wp-container-core-group-is-layout-037d3c25 wp-block-group-is-layout-flex\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"800\" src=\"https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2024\/09\/227173_190102student_union_interior_022-2.jpg\" alt=\"\" class=\"wp-image-3048\" style=\"aspect-ratio:4\/3;object-fit:cover\" srcset=\"https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2024\/09\/227173_190102student_union_interior_022-2.jpg 1200w, https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2024\/09\/227173_190102student_union_interior_022-2-300x200.jpg 300w, https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2024\/09\/227173_190102student_union_interior_022-2-1024x683.jpg 1024w, https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2024\/09\/227173_190102student_union_interior_022-2-768x512.jpg 768w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-container-core-group-is-layout-9f67e4b5 wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--small);padding-right:var(--wp--preset--spacing--medium);padding-bottom:var(--wp--preset--spacing--small);padding-left:var(--wp--preset--spacing--medium)\">\n<h2 class=\"wp-block-heading\">Auditorium<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Located in room 180, the auditorium holds hundreds of events throughout the year, supporting a wide range of student organizations and programs. The auditorium has a capacity of 985.<\/p>\n\n\n\n<p class=\"is-style-utkwds-single-link wp-block-paragraph\"><a href=\"https:\/\/studentlife.utk.edu\/studentunion\/hosting-an-event\/meeting-rooms-event-spaces\/\">Learn About the Auditorium<\/a><\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignfull utkwds-horizontal-single has-global-padding is-layout-constrained wp-container-core-group-is-layout-f59d062b wp-block-group-is-layout-constrained\" style=\"margin-top:0;margin-bottom:0;padding-top:var(--wp--preset--spacing--small);padding-right:var(--wp--preset--spacing--small);padding-bottom:var(--wp--preset--spacing--small);padding-left:var(--wp--preset--spacing--small)\">\n<div class=\"wp-block-group utkwds-horizontal-single has-light-background-color has-background is-nowrap is-layout-flex wp-container-core-group-is-layout-037d3c25 wp-block-group-is-layout-flex\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"800\" src=\"https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/StudentUnion_2025-Photoshoot-Medium-4.jpg\" alt=\"students meet in a room\" class=\"wp-image-3392\" style=\"object-fit:cover\" srcset=\"https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/StudentUnion_2025-Photoshoot-Medium-4.jpg 1200w, https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/StudentUnion_2025-Photoshoot-Medium-4-300x200.jpg 300w, https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/StudentUnion_2025-Photoshoot-Medium-4-1024x683.jpg 1024w, https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/StudentUnion_2025-Photoshoot-Medium-4-768x512.jpg 768w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-container-core-group-is-layout-9f67e4b5 wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--small);padding-right:var(--wp--preset--spacing--medium);padding-bottom:var(--wp--preset--spacing--small);padding-left:var(--wp--preset--spacing--medium)\">\n<h2 class=\"wp-block-heading\">Meeting Rooms<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">A variety of meeting rooms, from small conference rooms to ballrooms, are located throughout the Student Union and available for reservation during Student Union regular business hours.<\/p>\n\n\n\n<p class=\"is-style-utkwds-single-link wp-block-paragraph\"><a href=\"\/studentunion\/hosting-an-event\/meeting-rooms-event-spaces\/\">Learn About the Meeting Rooms<\/a><\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignfull utkwds-horizontal-single has-global-padding is-layout-constrained wp-container-core-group-is-layout-f59d062b wp-block-group-is-layout-constrained\" style=\"margin-top:0;margin-bottom:0;padding-top:var(--wp--preset--spacing--small);padding-right:var(--wp--preset--spacing--small);padding-bottom:var(--wp--preset--spacing--small);padding-left:var(--wp--preset--spacing--small)\">\n<div class=\"wp-block-group utkwds-horizontal-single has-light-background-color has-background is-nowrap is-layout-flex wp-container-core-group-is-layout-037d3c25 wp-block-group-is-layout-flex\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"800\" src=\"https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/TNSATNIGHT_2023-29-of-95.jpg\" alt=\"students engage in life-sized hungry hippo activity\" class=\"wp-image-3319\" style=\"object-fit:cover\" srcset=\"https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/TNSATNIGHT_2023-29-of-95.jpg 1200w, https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/TNSATNIGHT_2023-29-of-95-300x200.jpg 300w, https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/TNSATNIGHT_2023-29-of-95-1024x683.jpg 1024w, https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/TNSATNIGHT_2023-29-of-95-768x512.jpg 768w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-container-core-group-is-layout-9f67e4b5 wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--small);padding-right:var(--wp--preset--spacing--medium);padding-bottom:var(--wp--preset--spacing--small);padding-left:var(--wp--preset--spacing--medium)\">\n<h2 class=\"wp-block-heading\">21st Mortgage Plaza<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Located along Pedestrian Walkway between the Haslam College of Business and the Student Union is the 21st Mortgage Plaza, an open area with outdoor seating and home to various campus events throughout the academic year.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-002ffff5 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h2 class=\"wp-block-heading has-text-align-left\" id=\"catering\">Catering<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Catering services are located on the third floor of the Student Union. Planning on serving food at your event? Aramark\u2019s Vol Dining is the exclusive caterer to the Student Union.<\/p>\n\n\n\n<p class=\"is-style-utkwds-single-link wp-block-paragraph\"><a href=\"https:\/\/dining.utk.edu\/catering-overview\/\" target=\"_blank\" rel=\"noreferrer noopener\">Learn More about Catering<\/a><\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-002ffff5 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<h2 class=\"wp-block-heading\" id=\"parking\">Parking<\/h2>\n\n\n\n<p class=\"is-style-utkwds-single-link wp-block-paragraph\"><a href=\"https:\/\/parking.utk.edu\/parking\/visitors\/\" target=\"_blank\" rel=\"noreferrer noopener\">Parking Information<\/a><\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignwide utkwds-accordion-group has-light-background-color has-background has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--small);padding-bottom:var(--wp--preset--spacing--small)\">\n<h2 class=\"wp-block-heading has-text-align-center\" id=\"faq\">Frequently Asked Questions<\/h2>\n\n\n\n<div class=\"wp-block-utk-wds-accordion\"><div data-accordion=\"true\" class=\"utk-wds-accordion-wrapper\" data-color-scheme=\"medium\">\n<div class=\"wp-block-utk-wds-accordion-panel\"><h2 class=\"utk-wds-accordion__heading\" data-accordion-heading=\"true\"><div>How do I reserve space a space in the Union?<\/div><\/h2><section data-accordion-section=\"true\"><div class=\"utk-wds-accordion__panel-body\">\n<p class=\"wp-block-paragraph\">All event reservations requests should be submitted through <a href=\"https:\/\/events.utk.edu\/\" target=\"_blank\" rel=\"noreferrer noopener\">Campus Event Services<\/a>.<\/p>\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-utk-wds-accordion-panel\"><h2 class=\"utk-wds-accordion__heading\" data-accordion-heading=\"true\"><div>How do I request specific room setups?<\/div><\/h2><section data-accordion-section=\"true\"><div class=\"utk-wds-accordion__panel-body\">\n<p class=\"wp-block-paragraph\">All setup needs should be submitted at the time of the request. Any changes should be submitted at least 10 business days prior to the event.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Late and last-minute setup changes may be fulfilled if there is time, staff, and resources available.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The Student Union reserves the right to charge departments in the event of a \u201cno show\u201d or if extensive preparation for items, such as zoom are requested but not used.<\/p>\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-utk-wds-accordion-panel\"><h2 class=\"utk-wds-accordion__heading\" data-accordion-heading=\"true\"><div>How do I request specific AV needs?<\/div><\/h2><section data-accordion-section=\"true\"><div class=\"utk-wds-accordion__panel-body\">\n<p class=\"wp-block-paragraph\">All AV needs should be submitted at the time of the requests. Changes should be submitted at least 10 business days prior to the event.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Late and last-minute AV changes may be fulfilled if there is time, staff, and resources available.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The Student Union reserves the right to charge departments in the event of a \u201cno show\u201d or if extensive preparation for items, such as zoom are requested but not used.<\/p>\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-utk-wds-accordion-panel\"><h2 class=\"utk-wds-accordion__heading\" data-accordion-heading=\"true\"><div>Can I use Zoom for our meeting?<\/div><\/h2><section data-accordion-section=\"true\"><div class=\"utk-wds-accordion__panel-body\">\n<p class=\"wp-block-paragraph\">Yes! Zoom capabilities are possible in all rooms; however, setting up the equipment is time-consuming. We ask that you let our team know a minimum of 5 business days prior to the event if you require the use of zoom.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The Student Union Reserves the right to charge department in the event of a \u201cno show\u201d or if extensive preparation for items such as zoom is requested but not utilized.<\/p>\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-utk-wds-accordion-panel\"><h2 class=\"utk-wds-accordion__heading\" data-accordion-heading=\"true\"><div>How do I order catering for my event?<\/div><\/h2><section data-accordion-section=\"true\"><div class=\"utk-wds-accordion__panel-body\">\n<p class=\"wp-block-paragraph\">Aramark\u2019s Vol Catering is the exclusive caterer for the Student Union. To place an order visit <a href=\"http:\/\/utcatering.catertrax.com\" target=\"_blank\" rel=\"noreferrer noopener\">utcatering.catertrax.com<\/a> or call 865-974-2406.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The Student Union does not provide linens. Linens can be ordered through <a href=\"https:\/\/dining.utk.edu\/catering-overview\/\" target=\"_blank\" rel=\"noreferrer noopener\">Vol Catering<\/a> or with an external party of your choice.<\/p>\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-utk-wds-accordion-panel\"><h2 class=\"utk-wds-accordion__heading\" data-accordion-heading=\"true\"><div>Can I bring food from a different caterer?<\/div><\/h2><section data-accordion-section=\"true\"><div class=\"utk-wds-accordion__panel-body\">\n<p class=\"wp-block-paragraph\">No, Aramark\u2019s Vol Catering is the exclusive caterer to the Student Union. Use of external caterers and other food distributors are prohibited and may cause cancellation of reservations for the remainder of the semester.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Exemptions can be made at the sole discretion of the Volunteer Catering director, you can contact them via <a href=\"mailto:catering@utk.edu\">catering@utk.edu<\/a> to request a form to apply for exemption.<\/p>\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-utk-wds-accordion-panel\"><h2 class=\"utk-wds-accordion__heading\" data-accordion-heading=\"true\"><div>I reserved a space to table in the Union, what do I need to know?<\/div><\/h2><section data-accordion-section=\"true\"><div class=\"utk-wds-accordion__panel-body\">\n<p class=\"wp-block-paragraph\">When you first arrive for your tabling reservation please check in with the Information Desk. We will not set out a table for your use prior to checking in at the information desk.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We do not provide chairs for tabling locations.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2024\/08\/Tabling-Map-Aug-24.pdf\">View a map of our tabling locations.<\/a><\/p>\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-utk-wds-accordion-panel\"><h2 class=\"utk-wds-accordion__heading\" data-accordion-heading=\"true\"><div>What are the limitations around decorations for my events?<\/div><\/h2><section data-accordion-section=\"true\"><div class=\"utk-wds-accordion__panel-body\">\n<p class=\"wp-block-paragraph\">Glitter and\/or confetti use will incur an excessive cleaning fee as applicable.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Candles and open flame decorations are strictly prohibited.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Please use painters tape if you are hanging any items.<\/p>\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-utk-wds-accordion-panel\"><h2 class=\"utk-wds-accordion__heading\" data-accordion-heading=\"true\"><div>What do I need to do after my event ends?<\/div><\/h2><section data-accordion-section=\"true\"><div class=\"utk-wds-accordion__panel-body\">\n<p class=\"wp-block-paragraph\">At the end of the event, the sponsoring group must remove all decorations.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If here is damage to the event \/ meeting space or other used spaces of the facility, event sponsors are responsible for the cost of repairs; cleaning, repair or replacement of equipment.<\/p>\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-utk-wds-accordion-panel\"><h2 class=\"utk-wds-accordion__heading\" data-accordion-heading=\"true\"><div>I need something delivered to the Union, what should I do?<\/div><\/h2><section data-accordion-section=\"true\"><div class=\"utk-wds-accordion__panel-body\">\n<p class=\"wp-block-paragraph\">The Student Union must be notified in advance of planned deliveries. Pick up of delivered items must occur no later than one business day after event. Any items left will be disposed of at the end of the courtesy business day.<\/p>\n<\/div><\/section><\/div>\n\n\n\n<div class=\"wp-block-utk-wds-accordion-panel\"><h2 class=\"utk-wds-accordion__heading\" data-accordion-heading=\"true\"><div>Are you able to store items for an event?<\/div><\/h2><section data-accordion-section=\"true\"><div class=\"utk-wds-accordion__panel-body\">\n<p class=\"wp-block-paragraph\">The Student Union normally cannot provide storage for events due to limited space in the building.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The Student Union is not responsible for any damage, theft, or loss of items.<\/p>\n<\/div><\/section><\/div>\n<\/div><\/div>\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Event and Facility Policies The Student Union follows specific policies to ensure a safe and welcoming environment for everyone. Policies apply to all indoor and outdoor spaces. Learn More About Student Union Policies Reserving Space The Student Union is home to a variety of spaces that students and faculty can reserve for various meeting purposes [&hellip;]<\/p>\n","protected":false},"author":6,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"no-title","meta":{"inline_featured_image":false,"footnotes":""},"class_list":["post-3245","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Hosting an Event - Student Union<\/title>\n<meta name=\"description\" content=\"The Student Union features a variety of reservable spaces and services to accommodate meetings, events, and campus events.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/studentlife.utk.edu\/studentunion\/hosting-an-event\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Hosting an Event - Student Union\" \/>\n<meta property=\"og:description\" content=\"The Student Union features a variety of reservable spaces and services to accommodate meetings, events, and campus events.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/studentlife.utk.edu\/studentunion\/hosting-an-event\/\" \/>\n<meta property=\"og:site_name\" content=\"Student Union\" \/>\n<meta property=\"article:modified_time\" content=\"2026-05-12T13:10:02+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/20241028_Student_Success_AW_BW_005-1.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"2200\" \/>\n\t<meta property=\"og:image:height\" content=\"750\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/studentlife.utk.edu\\\/studentunion\\\/hosting-an-event\\\/\",\"url\":\"https:\\\/\\\/studentlife.utk.edu\\\/studentunion\\\/hosting-an-event\\\/\",\"name\":\"Hosting an Event - Student Union\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/studentlife.utk.edu\\\/studentunion\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/studentlife.utk.edu\\\/studentunion\\\/hosting-an-event\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/studentlife.utk.edu\\\/studentunion\\\/hosting-an-event\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/studentlife.utk.edu\\\/studentunion\\\/wp-content\\\/uploads\\\/sites\\\/2\\\/2025\\\/11\\\/20241028_Student_Success_AW_BW_005-1.jpg\",\"datePublished\":\"2025-10-22T14:22:20+00:00\",\"dateModified\":\"2026-05-12T13:10:02+00:00\",\"description\":\"The Student Union features a variety of reservable spaces and services to accommodate meetings, events, and campus events.\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/studentlife.utk.edu\\\/studentunion\\\/hosting-an-event\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/studentlife.utk.edu\\\/studentunion\\\/hosting-an-event\\\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/studentlife.utk.edu\\\/studentunion\\\/hosting-an-event\\\/#primaryimage\",\"url\":\"https:\\\/\\\/studentlife.utk.edu\\\/studentunion\\\/wp-content\\\/uploads\\\/sites\\\/2\\\/2025\\\/11\\\/20241028_Student_Success_AW_BW_005-1.jpg\",\"contentUrl\":\"https:\\\/\\\/studentlife.utk.edu\\\/studentunion\\\/wp-content\\\/uploads\\\/sites\\\/2\\\/2025\\\/11\\\/20241028_Student_Success_AW_BW_005-1.jpg\",\"width\":2200,\"height\":750,\"caption\":\"three individuals walking down the hall\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/studentlife.utk.edu\\\/studentunion\\\/hosting-an-event\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/studentlife.utk.edu\\\/studentunion\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Hosting an Event\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/studentlife.utk.edu\\\/studentunion\\\/#website\",\"url\":\"https:\\\/\\\/studentlife.utk.edu\\\/studentunion\\\/\",\"name\":\"Student Union\",\"description\":\"\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/studentlife.utk.edu\\\/studentunion\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Hosting an Event - Student Union","description":"The Student Union features a variety of reservable spaces and services to accommodate meetings, events, and campus events.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/studentlife.utk.edu\/studentunion\/hosting-an-event\/","og_locale":"en_US","og_type":"article","og_title":"Hosting an Event - Student Union","og_description":"The Student Union features a variety of reservable spaces and services to accommodate meetings, events, and campus events.","og_url":"https:\/\/studentlife.utk.edu\/studentunion\/hosting-an-event\/","og_site_name":"Student Union","article_modified_time":"2026-05-12T13:10:02+00:00","og_image":[{"width":2200,"height":750,"url":"https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/20241028_Student_Success_AW_BW_005-1.jpg","type":"image\/jpeg"}],"twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"5 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/studentlife.utk.edu\/studentunion\/hosting-an-event\/","url":"https:\/\/studentlife.utk.edu\/studentunion\/hosting-an-event\/","name":"Hosting an Event - Student Union","isPartOf":{"@id":"https:\/\/studentlife.utk.edu\/studentunion\/#website"},"primaryImageOfPage":{"@id":"https:\/\/studentlife.utk.edu\/studentunion\/hosting-an-event\/#primaryimage"},"image":{"@id":"https:\/\/studentlife.utk.edu\/studentunion\/hosting-an-event\/#primaryimage"},"thumbnailUrl":"https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/20241028_Student_Success_AW_BW_005-1.jpg","datePublished":"2025-10-22T14:22:20+00:00","dateModified":"2026-05-12T13:10:02+00:00","description":"The Student Union features a variety of reservable spaces and services to accommodate meetings, events, and campus events.","breadcrumb":{"@id":"https:\/\/studentlife.utk.edu\/studentunion\/hosting-an-event\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/studentlife.utk.edu\/studentunion\/hosting-an-event\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/studentlife.utk.edu\/studentunion\/hosting-an-event\/#primaryimage","url":"https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/20241028_Student_Success_AW_BW_005-1.jpg","contentUrl":"https:\/\/studentlife.utk.edu\/studentunion\/wp-content\/uploads\/sites\/2\/2025\/11\/20241028_Student_Success_AW_BW_005-1.jpg","width":2200,"height":750,"caption":"three individuals walking down the hall"},{"@type":"BreadcrumbList","@id":"https:\/\/studentlife.utk.edu\/studentunion\/hosting-an-event\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/studentlife.utk.edu\/studentunion\/"},{"@type":"ListItem","position":2,"name":"Hosting an Event"}]},{"@type":"WebSite","@id":"https:\/\/studentlife.utk.edu\/studentunion\/#website","url":"https:\/\/studentlife.utk.edu\/studentunion\/","name":"Student Union","description":"","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/studentlife.utk.edu\/studentunion\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}},"_links":{"self":[{"href":"https:\/\/studentlife.utk.edu\/studentunion\/wp-json\/wp\/v2\/pages\/3245","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/studentlife.utk.edu\/studentunion\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/studentlife.utk.edu\/studentunion\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/studentlife.utk.edu\/studentunion\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/studentlife.utk.edu\/studentunion\/wp-json\/wp\/v2\/comments?post=3245"}],"version-history":[{"count":0,"href":"https:\/\/studentlife.utk.edu\/studentunion\/wp-json\/wp\/v2\/pages\/3245\/revisions"}],"wp:attachment":[{"href":"https:\/\/studentlife.utk.edu\/studentunion\/wp-json\/wp\/v2\/media?parent=3245"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}