The Student Organization Travel Fund (SOTF) offers registered student organizations the opportunity to request supplemental funding to support travel-related opportunities.
Student organizations may request funding from the SOTF to support travel to off-campus events—such as regional, state, or national conferences, competitions, and training opportunities—where they represent the University of Tennessee. To be eligible for support through the SOTF, proposed travel must align with the organization’s mission and purpose, reflect the mission of the university, and demonstrate a meaningful impact on the organization’s effectiveness.
Student organizations are limited to $3500 per academic year with travel costs not exceeding $500 per eligible student. Additionally, as it is intended to be a supplement to organization’s overall travel costs, the SOTF will only provide approved funding for 1-2 aspects (ex: registration, fleet management costs, etc.) of a student organization’s trip.
Fall 2025 Information:
Helpful Travel Links
- SOTF Roster Template (to be uploaded to SOTF VOLink Form)
- SOTF Application (to be uploaded to SOTF VOLink Form)
- SOTF Post Allocation/ PreTrip Checklist – Example (trip specific link sent to organization upon SOTF allocation approval)
- Route Planner – includes a gas cost estimator
- CONUS Rates– If event does not include a conference lodging rate, approved/ reimbursable rates within the continental United States (CONUS) are determined by the U.S. General Services Administration
- UT Fleet Management
- UT System-wide Policy: FI0725 – Use of University Vehicle
- UT DASH – How to Create an Expense Delegate (for those employed on campus)
- UT DASH – GetThere Travel Booking Tool (for those employed on campus)